Copilot check
Copilot renewal coming up? Find out who's using it
Before you renew another year of Copilot seats, get a clear picture of who uses it, what it's worth, and what to change. Fixed fee, quoted before we start.
Sound familiar?
- The Copilot renewal date is on the calendar and you still don't know who uses it
- You're paying for seats because cancelling felt riskier than renewing
- Nobody can say which teams get real value from it, or for what work
- Staff mention ChatGPT or other tools, and you suspect there's overlap
What changes
A clear usage picture
Paid seats compared with active users, and the features people actually touch, in one plain summary.
A decision before the deadline
Renew, reduce, move or cancel each seat with evidence, instead of signing again on autopilot.
Quick wins switched on
The two or three Copilot uses that fit your team's real work are set up and shown to the people who need them.
A fixed, knowable cost
The check is a fixed-scope engagement: fixed fee, quoted before we start, with no licence commissions.
How we'd approach it
Pull the usage reports
Where your Microsoft 365 plan allows, we read the admin usage reports. Where it doesn't, we run a short, no-blame staff survey.
Match use to real work
We compare what Copilot can do with the tasks your team repeats every week: quotes, emails, meeting notes, client documents.
Decide seat by seat
Each seat gets a recommendation: keep, move to someone who needs it, or cancel. Overlapping tools are flagged the same way.
Show and hand over
Staff keeping seats get short, task-based guidance. You get a written summary you can act on before the renewal date.
What it might look like
Engineering consultancy · 35 staff · illustrative
Half the seats, twice the use
Usage reports show 12 of 30 seats active. Seats move to the proposal and report writers, short training covers three everyday tasks, and the renewal is reduced to match.
Accounting firm · 22 staff · illustrative
Renewal decided in two weeks
The survey finds most value in meeting summaries and email drafts. Ten seats are kept, eight cancelled, and a simple usage check is scheduled before the next renewal.
These are illustrative examples of the kind of work involved, not results from specific clients.
What we measure
We agree a baseline before changing anything, then check the same numbers afterwards.
- Paid Copilot seats compared with weekly active users
- Copilot features in regular use
- Subscriptions retired or downgraded
- Renewal decision made before the deadline
Works with what you have
This check focuses on Microsoft 365 Copilot and the usage reporting your plan already includes. We also look at overlapping AI tools staff mention, such as ChatGPT or Gemini. We don’t sell licences and don’t earn commission from Microsoft, so our advice isn’t tied to keeping seats.
Questions
Do you sell Microsoft licences?
What if our plan's usage reports don't show much?
Our IT provider manages our Microsoft tenant. Can you still help?
How long does a Copilot check take?
Renewal coming up?
Let's find out who's using Copilot before you sign for another year.